A document management system (DMS) is an integrated network of compatible programs or computer systems that reliably handle information for accurate records and usability. As more data is created and shared on a daily basis there is a great demand on keeping it secure and available.

Document management systems can vary in size and complexity from large systems used by government agencies and Fortune 500 companies to the relatively small applications used by individuals. Some of the most popular and efficient companies that offer document management system solutions are Microsoft, Hewlett-Packard, and Laserfiche.

Document management systems are typically able to transform and parcel data in such a manner that meets the needs of the user. For instance, a user may call on data to be implemented in an email application, to construct a spreadsheet, to generate reports, or to be published on a website. Associated software that comprise the document management system enables the information that is called upon to be formatted correctly for the user's chosen application.

Document management systems are also commonly called content management systems (CMS), though CMS are typically associated solely with World Wide Web publishing applications. There are web-based content management system solutions available that vary a great deal on their strength, available functions, and application. However, usually the most robust and comprehensive CMS applications require software to be uploaded onto the user's computer.